Executive Assistant to Chief Executive Officer

**About Big Shot Pictures** Big Shot Pictures is a next generation animation company founded by Brian Robbins that produces the franchises of tomorrow. With a distinctive digital-first approach, the company builds global animation franchises across all platforms – from digital to theatrical, gaming to streaming, and consumer products to experiences. **Role Overview** Big Shot Pictures is seeking an experienced, highly organized, and proactive Executive Assistant to support the CEO. This role requires more than traditional administrative support; the ideal candidate will serve as a trusted partner to the CEO, helping manage priorities, drive follow-through, and coordinate key business initiatives across the company. The successful candidate will bring exceptional organizational skills, sound judgment, strong business acumen, and the ability to operate effectively in a fast-paced, entrepreneurial environment. A strong understanding of the entertainment industry is essential, including familiarity with major agencies, talent representatives, studios, networks, production companies, and other key industry players. This individual must be comfortable managing a high-volume executive desk, anticipating needs, navigating complex professional relationships, and handling sensitive matters with discretion and professionalism. **Key Responsibilities** **Executive Partnership & Strategic Coordination** - Serve as a trusted partner to the CEO, helping manage priorities, track key initiatives, and ensure important matters move forward. - Proactively identify needs, anticipate challenges, and provide solutions before issues arise. - Help translate the CEO’s priorities into actionable next steps, ensuring deadlines and follow-ups are managed. - Coordinate cross-functional communication and collaborate with leadership and department heads to keep projects and initiatives on track. - Exercise sound judgment in prioritizing requests and determining when matters require the CEO’s attention. **Executive & Administrative Support** - Manage a high-volume and constantly evolving executive desk, including complex scheduling, calendar management, correspondence, and competing priorities. - Serve as the primary point of contact for the CEO, managing communications with internal and external stakeholders. - Prepare, organize, and maintain meeting materials, presentations, agendas, and other executive documents. - Handle confidential information and sensitive business matters with the highest level of discretion. - Screen and prioritize incoming requests, ensuring timely responses and appropriate follow-through. **Travel & Meeting Management** - Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. - Organize internal and external meetings, including scheduling, preparation of materials, attendee coordination, and follow-up. - Manage frequent scheduling changes and last-minute requests while maintaining accuracy and organization. - Ensure the CEO is well-prepared for meetings, presentations, and business engagements. **Business Operations & Special Projects** - Support special projects and strategic initiatives as directed by the CEO. - Conduct research, gather information, prepare summaries, and assist with presentations and business materials. - Track action items, deadlines, and deliverables across multiple projects. - Work closely with internal teams to facilitate communication, resolve logistical challenges, and ensure timely execution. - Identify opportunities to improve workflows, organization, and overall executive operations. **Relationship Management & Industry Coordination** - Build and maintain professional relationships with senior-level executives, business partners, talent representatives, and other external contacts. - Demonstrate familiarity with the entertainment industry and the ability to navigate relationships across major talent agencies, management companies, studios, networks, production companies, and other industry organizations. - Recognize key industry players and understand the professional relationships and business dynamics involved in coordinating executive-level engagements. - Communicate confidently and professionally with high-level industry contacts on behalf of the CEO. - Represent the CEO and company with professionalism, discretion, and sound judgment. **Basic Qualifications & Skills** - Minimum of 4 years of experience supporting a CEO or other C-level executive, preferably within the entertainment, film, television, animation, production, or media industries. - Demonstrated working knowledge of the entertainment industry, including major talent agencies, talent managers, studios, networks, production companies, and other key industry organizations. - Ability to navigate the entertainment business landscape, recognize key players, understand professional relationships, and communicate effectively with senior-level industry contacts. - Proven experience managing a high-volume executive desk, including complex scheduling, frequent changes, competing priorities, and time-sensitive requests. - Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously. - Excellent written and verbal communication skills, with the confidence to interact with senior executives and external partners. - Strong judgment, discretion, and ability to handle confidential information. - Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and work independently. - Comfortable working in a fast-paced, evolving environment that requires flexibility and adaptability. - Proficiency in Microsoft Office and Google Workspace, including Outlook or Google Calendar, Word, Excel, PowerPoint, and related productivity tools. **What Success Looks Like** - The CEO’s time, priorities, and schedule are managed efficiently and thoughtfully. - Important initiatives, commitments, and follow-ups are consistently tracked and executed. - The CEO is well-prepared for meetings, travel, and business engagements. - Internal teams and external partners experience clear, timely, and professional communication. - The executive desk operates smoothly, even amid shifting priorities and last-minute changes. - The CEO has a proactive and dependable partner who understands the business, anticipates needs, and helps keep the organization moving forward.